Expense Tracker
A travel and expense system built for federal work. Unallowable charges flagged before they hit the GL. Per-diem caps applied at submission. Receipt to reimbursement in days.
A T&E system that knows it’s being used for federal work.
Most expense apps were designed for commercial corporate spend. They don’t know what FAR Part 31 is. They don’t apply JTR caps. They don’t flag entertainment charges at submission. Federal Cost Pro Expense Tracker is different — every compliance gate is enforced in the form, not in a PDF policy nobody reads.
Block unallowable charges before they hit the GL
Every line is classified against FAR Part 31 at submission. Entertainment. Alcohol. Lobbying. Public relations. Flagged with reason codes, routed to the right unallowable buckets, never silently rolled into a clean invoice.
Per-diem caps applied automatically
GSA CONUS rates pulled live. DoD JTR foreign rates kept current. State Department DSSR rates maintained. Lodging, meals, and incidentals capped per the rate in effect on the trip date. Over-cap amounts reclassified, not blocked — so the auditor sees the segregation you already made.
Contract ceiling enforcement
Charges that would breach contract ceiling are flagged at submission. You see them before the auditor does.
Receipt to reimbursement in days, not weeks
Phone camera. Drag-drop. Share-target. Inbound email. OCR with AI fallback. Approval chains by cost center, department, amount, or role — with delegation and separation-of-duties built in. AP final approval queue exports to your general ledger in the format your accounting team consumes.
Three reimbursement options
Manual entry. NACHA ACH file for your bank. Real-time payouts via Stripe, reconciled by webhook. Whichever fits your AP workflow today.
Travel pre-approval that’s actually useful
Itinerary parsing. Per-diem estimates against trip dates. Deep-links to your booking channel. Reconciliation when the trip closes out.
Mileage that survives an IRS substantiation request
Route, distance, date, business purpose — captured verbatim per IRS §274(d).
Bank-feed corporate card matching
Auto-import card transactions. Top-three match suggestions per swipe. Drag-drop receipts onto card charges. Alerts when transactions go stale.
Installable on phone and desktop
Works offline. Uploads queue and sync when you’re back online. Push notifications when approvals are waiting.
Trust signals
FIPS 140-capable cryptography. Bring your own encryption keys if your security team requires it. Single sign-on. Tamper-evident audit trail.
How it fits the suite
Allowability-classified expenses post directly into Eyrie’s chart and indirect pools. The workforce master is shared with Certified PR. The AP final approval queue exports in the format Eyrie consumes.